David

Apologies but I will be off on 31^st and 1^st.

BW
Sarah

From: David <david.lloyd@elixir-europe.org>
Sent: 09 November 2023 11:02
To: gcssc-committee@wellcomegenomecampus.org; Sybilla Corbett <scorbett@ebi.ac.uk>; Haoyu Niu <hn7@sanger.ac.uk>
Subject: [Gcssc-committee] GCSSC updates [EXT]

Dear All, 

This is to follow on from the meeting yesterday. Firstly I apologise for being late and for the complications with Zoom, we’ll make sure all the details are available in future. 

I appreciate this email is a bit long, please take a moment to read it through and pick up the questions at the end. 

We discussed two connected proposals: 

1. Change the classes so that people booked directly with the trainers rather than GCSSC, and payments also went straight to them rather than us paying the trainer a flat fee. 

2. To remove GCSSC / Joint membership 

a. To be discussed at AGM (end Jan) 

b. Classes are discounted for members. 

Ideally we would change the class booking approach at the start of January - before the decision to change GCSSC membership. The only problem I can see is that members currently pay £3 less for each session. Trainers will need to know who is a member for this to continue. 

As an interim measure (until such time as the membership changes come into effect):

1. Attendees book directly with the trainer and identify whether they are GCSSC member

2. Trainer charges them the subsidised rate*

3. Trainer sends us a list of people who have claimed membership rates

4. GCSSC pays the trainer £3 per member who attends the class

*The trainer might wish to change their rates, our contribution remains at £3 per person per session. (We are currently subsidising all classes by considerably more than this.) 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Next steps: 

1. Discuss these new arrangements with each Trainer (next two weeks) 

2. Announce the changes in a Hinx email (early Dec) 

3. From January all classes booked directly with the Trainer

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Possible date for AGM:  

1. Mid-week lunchtimes are probably the least-worst option

o There is no perfect time that works for everyone

2. Our Constitution requires 3 weeks notice 

o We could announce it in the email mentioned above

3. Kendrew Theatre is available: 

a. Wed 17th Jan

b. Tues 30th Jan

c. Wed 31st Jan

d. Thurs 1st Feb

Questions: 

1. Is there any other reason why we can’t change the class bookings in January, ahead of the AHM? 

2. Should we run a doodle poll across the Committee for a date for AGM ? (Or pick just pick one) 

Thanks for your help

All the best,  

David