Dear All, 

This is to follow on from the meeting yesterday. Firstly I apologise for being late and for the complications with Zoom, we’ll make sure all the details are available in future. 

I appreciate this email is a bit long, please take a moment to read it through and pick up the questions at the end. 

We discussed two connected proposals: 
  1. Change the classes so that people booked directly with the trainers rather than GCSSC, and payments also went straight to them rather than us paying the trainer a flat fee. 
  2. To remove GCSSC / Joint membership 
    1. To be discussed at AGM (end Jan) 
    2. Classes are discounted for members. 
Ideally we would change the class booking approach at the start of January - before the decision to change GCSSC membership. The only problem I can see is that members currently pay £3 less for each session. Trainers will need to know who is a member for this to continue. 

As an interim measure (until such time as the membership changes come into effect):
  1. Attendees book directly with the trainer and identify whether they are GCSSC member
  2. Trainer charges them the subsidised rate*
  3. Trainer sends us a list of people who have claimed membership rates
  4. GCSSC pays the trainer £3 per member who attends the class
*The trainer might wish to change their rates, our contribution remains at £3 per person per session. (We are currently subsidising all classes by considerably more than this.) 

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Next steps: 
  1. Discuss these new arrangements with each Trainer (next two weeks) 
  2. Announce the changes in a Hinx email (early Dec) 
  3. From January all classes booked directly with the Trainer
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Possible date for AGM:  
  1. Mid-week lunchtimes are probably the least-worst option
  2. Our Constitution requires 3 weeks notice 
  3. Kendrew Theatre is available: 
    1. Wed 17th Jan
    2. Tues 30th Jan
    3. Wed 31st Jan
    4. Thurs 1st Feb
Questions: 
  1. Is there any other reason why we can’t change the class bookings in January, ahead of the AHM? 
  2. Should we run a doodle poll across the Committee for a date for AGM ? (Or pick just pick one) 
Thanks for your help

All the best,  
David