As a follow on to my e-mail earlier in the week, I’m planning to send out the following update to all staff in the morning (Rachel – EBI will come to you and Lindsey). There are no new actions – this is additional advisory material. If you have any comments/issues please do let me know.
All the best
As promised earlier in the week, the Incident Management Team would like to share:
* The current phased response plan for managing the Coronavirus outbreak
* The process flow charts for first responders to follow should someone feel unwell during this period of time
You will also see advisory slides appearing on the TV screens tomorrow and a quick link to the Campus Coronavirus guidance on the front page of Helix.
The response plan (attached) is set out in phases, communicating the different activities needing to happen depending on increasing risk levels. The risk levels are: planning phase, cases present in the UK, cases present in the region and cases on campus. The purpose of the document is to give assurance and enable us to deploy a calm and prepared response, should they emerge.
The process flow charts are provided for two scenarios; the first if someone feels unwell with potential symptoms whilst at work and the second if someone feels unwell at home. They show the actions needed for staff, line managers, HR representatives and the Incident Management Team. They follow PHE guidelines and have been designed to provide support to anyone feeling unwell, whilst minimizing the risk to others.
We are aware that following issue of this plan, you may have queries which we would like to support you with. We are therefore holding a
* Coronavirus drop in session for all Campus staff on Wednesday 11th March , between 12:00 – 1:00pm in C302 (above Dina)
Members of the Campus Incident Management Team and representatives of GRL HR team will be available to answer any questions.
As a reminder, the current advice for the Campus is provided here: https://helix.wtgc.org/notice-board/coronavirus-further-guidance
The best precautions you can take are to continue to maintain good hygiene practices, not touching face or eyes, washing hands for at least 20 seconds and using/ binning tissues.
We will continue to monitor the situation and should guidance change we will update you. Thank you for your cooperation and if you have queries please either contact your HR representative or visit us next Wednesday.
Associate Chief Operating Officer
Wellcome Genome Campus and Sanger Institute
I'm writing to you as either a BCP Lead or HR Lead (or both) for a company within the BIC regarding our communications and preparations for a scenario where we might need to close the Campus because of the Coronavirus outbreak. I wanted to take the opportunity to thank you for your support, to share our BCP and also to explain how we are planning and managing communication flows.
BCP - General
Please find attached here our BCP for the BIC which complements the Campus BCP and which outlines how we will communicate with you to request that you initiate your own company BCP. With confidentiality in mind I have removed the appendix which includes names and contact details, but if you would like to update or check who your BCP Leads are as well as the list of those from your company who have been notified to us as requiring essential access to the Campus in the event of a closure please do let me know.
We have created a BIC-BCP-Leads(a)wellcomegenomecampus.org<mailto:BIC-BCP-Leads@wellcomegenomecampus.org> email alias which includes all BIC BCP Leads so that members of the Incident Management Team and the BIC Team can communicate with you directly in the event of a Campus closure.
BCP Leads will also have received an invitation to join a What's App group for BIC BCP Leads and many of you have joined the group. Please do let me know if you would like us to resend an invitation to you.
We are regularly sharing advice with regard to Coronavirus across the Campus which reflects the latest information and recommendations provided by PHE. We are currently sharing our draft communications with the HR Leads of BIC Companies for comment and input before it is published and enable you to consider how this aligns with your own policies. We'd like to thank all HR leads for their input to date.
To facilitate this moving forward we have also created a BIC-HR-Leads(a)wellcomegenomecampus.org<mailto:BIC-HR-Leads@wellcomegenomecampus.org> email alias - again this is restricted for use by members of the Incident Management Team and the BIC Team.
We realise that for some companies there are individuals who are both HR Leads and BCP Leads (so you may receive communications twice), but for other Companies these roles are fulfilled by different individuals - in which case we recommend that you share information between you appropriately.
We are also developing some information for first aiders on Campus to support them with regard to Coronavirus. We realise that companies may also have trained first aiders that are not part of the Campus First Aid team, so may not be known to us. If you have trained company first aiders please do advise us as to who they are and of their contact details and we will ensure that we share this information with them.
Many thanks once again for your support with this and if you have any queries please do not hesitate to ask us. I have copied in here both Sian Nash who is leading the Critical Incident Management for Campus and Robert Bush who leads on our Campus BCP.
With very best wishes
Dr Joanna Mills
Entrepreneurship and Innovation Centre Manager
Wellcome Genome Campus<http://www.wellcomegenomecampus.org/>
BioData Innovation Centre
T +44 (0) 1223 495359
M +44 (0) 7775 508743
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