[Hcalastaff] Re: follow up items from today's call [EXT]

21 Sep 2022

Hi Kristine,

The information about the DCP talk:

"One place for all HCA data - The HCA Data Platform and how we can support you"
Enrique Sapena Ventura

It seems that the breakout session note that you added appears together with the agenda
but date 21st sept - take a look when you can.

I suppose participants cannot pick Day 1 ou Day 2 for discussions at this moment, unless
we send them a reminder with a link for this choice. Alternatively they do not pick in
advance and we just separate who ever is there and wants to attend on the spot.

Thank you!

________________________________
De: Kristine Schwenck &lt;schwenck(a)broadinstitute.org&gt;
Enviado: quarta-feira, 21 de setembro de 2022 14:44
Para: Patricia Severino &lt;patricia.severino(a)einstein.br&gt;
Cc: Ta &lt;ta11(a)sanger.ac.uk&gt;uk>; John Randell &lt;jrandell(a)broadinstitute.org&gt;rg>;
Vinicius Maracaja &lt;vinicius.maracaja(a)uchile.cl&gt;cl>; Pati &lt;morriganps(a)gmail.com&gt;om>;
hcalastaff(a)humancellatlas.org &lt;hcalastaff(a)humancellatlas.org&gt;rg>;
yesid.cuesta(a)gmail.com &lt;yesid.cuesta(a)gmail.com&gt;om>; ehernandez(a)inmegen.gob.mx
&lt;ehernandez(a)inmegen.gob.mx&gt;
Assunto: Re: [Hcalastaff] Re: follow up items from today's call [EXT]

[E-MAIL EXTERNO]: NÃO CLIQUE em links e anexos de remetentes desconhecidos.
Não envie informações confidenciais da Instituição. Lembre-se, segurança é
responsabilidade de todos nós.
--------------------------------------------------------------------------------------------------------------------------------

Hi Patricia,

Please see my answers/comments below in blue. Thanks!

On Wed, Sep 21, 2022 at 9:13 AM Patricia Severino
<patricia.severino@einstein.br<mailto:patricia.severino@einstein.br>> wrote:
Hi Kristine,

Thank you for the draft for the lightning talks! You're welcome! We will have the
final list today, just waiting on the OK from the committee on the selection. Sounds good,
thanks!

Some points for discussion:

  1.  Following our last meeting discussion, and then talking with Enrique Sapena and
Galabrina Yordanova, we will be adding a 15 min talk by the HCA DCP (waiting for the
speaker's name and talk title) right before the lightnings talks on the first day. Is
it possible to amend the agenda? I have added a placeholder for a DCP talk on Oct 6 on the
agenda<https://events.humancellatlas.org/hca-la2022/agenda>da>. Please let us know who
the speaker is so we can send him/her the speaker logistics email asap. Thanks!

  1.  On moderators, we agreed that it is best if member of the committee just moderate
the talks. This will make the discussion with Helena and Laura, who will be at the Spanish
channel, more straight forward. There are 8 talks, each one of us (Enrique, Vinicius,
Yesid and I) will take two talks, with one of us as a back up each time in case of any
internet issues. Can you let us know who exactly will be moderating which session? That
way we can add names to the agenda and to the run of show. Thanks!

  1.  Abstract presenters will want to have a participation certificate, is that possible?
Yes, Tracey will enable the certificate of attendence funtion on the platform once we go
live.

  1.  We would like to keep the idea of 3 breakout session rooms: 2 rooms for researchers
for open discussions (guided by some points we will have prepared), to which participants
will be randomly assigned, and room 1 for students and post-docs, to which speakers of the
day will be assigned together with students and post-docs participanting. Here there may
be logisticis issues so we would like the opnion of those manging the platform. A final
5-min get together at the end (everyone back at the original room) would be great. Tracey
and I have set up two breakout session rooms. One room for trainees and a second room for
others. In the second room, we can move people into additional breakout rooms, depending
on how many people we have, and how many people you want per room. I have added Closing
Discussions for Day 1 and Day 2 to the
agenda<https://events.humancellatlas.org/hca-la2022/agenda?dates=1665100…00>.

Talk soon!

Thank you!

Patricia, Yesid, Enrique, Vinicius

De: Kristine Schwenck
<schwenck@broadinstitute.org<mailto:schwenck@broadinstitute.org>>
Enviado: terça-feira, 20 de setembro de 2022 13:25
Para: Patricia Severino
<patricia.severino@einstein.br<mailto:patricia.severino@einstein.br>>
Cc: Ta <ta11@sanger.ac.uk<mailto:ta11@sanger.ac.uk>>; John Randell
<jrandell@broadinstitute.org<mailto:jrandell@broadinstitute.org>>; Vinicius
Maracaja <vinicius.maracaja@uchile.cl<mailto:vinicius.maracaja@uchile.cl>>;
luciofreitasjunior .
<luciofreitasjunior@gmail.com<mailto:luciofreitasjunior@gmail.com>>; Pati
<morriganps@gmail.com<mailto:morriganps@gmail.com>>;
hcalastaff@humancellatlas.org<mailto:hcalastaff@humancellatlas.org>
<hcalastaff@humancellatlas.org<mailto:hcalastaff@humancellatlas.org>>
Assunto: Re: [Hcalastaff] Re: follow up items from today's call [EXT]

[E-MAIL EXTERNO]: NÃO CLIQUE em links e anexos de remetentes desconhecidos.
Não envie informações confidenciais da Instituição. Lembre-se, segurança é
responsabilidade de todos nós.
--------------------------------------------------------------------------------------------------------------------------------

Here is the lightning talk winner notification I drafted for you.

https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…

On Tue, Sep 20, 2022 at 12:09 PM Kristine Schwenck
<schwenck@broadinstitute.org<mailto:schwenck@broadinstitute.org>> wrote:
Hi Patricia,

To my knowledge, there was only 1 person who had an issue uploading their abstract. It was
Juan Ariza, and I manually uploaded it on his behalf.

You can see the full list of talk requests here
[docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__do…xGFGjdDw_Xp2oLV-bVc&e=>.
15 people total, 7 missing abstracts, 8 complete with abstracts.

@hcalastaff@humancellatlas.org<mailto:hcalastaff@humancellatlas.org>  - please note
that I sent the speaker logistics to all confirmed speakers and keynote speakers. Can
someone from your team plan to follow up with speakers early next week to remind speakers
to submit their slides by the September 28 deadline?

@hcalastaff@humancellatlas.org<mailto:hcalastaff@humancellatlas.org> - can someone
from your team send the lightning talk winners this notification as soon as you receive
word from Patricia and the other Program Committee members on the winners?

Thanks,
Kristine

On Tue, Sep 20, 2022 at 11:19 AM Patricia Severino
<patricia.severino@einstein.br<mailto:patricia.severino@einstein.br>> wrote:
Hi Kristine, thank you for reminders!

There were issues with the submission of abstracts using the link - I suppose you are
aware since they contacted us using the HCA email.  We are expecting the submissions of
these ones by email. Thus, we do not have the final list yet but we will be sending the
logistics emails by tomorrow - abstracts and speakers.

As I told you last Tuesday, I was away for the past 6 days. I have a meeting with the
committee early this afternoon for final decisions and we will send you an email later
today.

Best,

Patricia
________________________________
De: Kristine Schwenck
<schwenck@broadinstitute.org<mailto:schwenck@broadinstitute.org>>
Enviado: terça-feira, 20 de setembro de 2022 11:40
Para: Patricia Severino
<patricia.severino@einstein.br<mailto:patricia.severino@einstein.br>>
Cc: Ta <ta11@sanger.ac.uk<mailto:ta11@sanger.ac.uk>>; John Randell
<jrandell@broadinstitute.org<mailto:jrandell@broadinstitute.org>>; Vinicius
Maracaja <vinicius.maracaja@uchile.cl<mailto:vinicius.maracaja@uchile.cl>>;
luciofreitasjunior .
<luciofreitasjunior@gmail.com<mailto:luciofreitasjunior@gmail.com>>; Pati
<morriganps@gmail.com<mailto:morriganps@gmail.com>>;
hcalastaff@humancellatlas.org<mailto:hcalastaff@humancellatlas.org>
<hcalastaff@humancellatlas.org<mailto:hcalastaff@humancellatlas.org>>
Assunto: Re: follow up items from today's call

[E-MAIL EXTERNO]: NÃO CLIQUE em links e anexos de remetentes desconhecidos.
Não envie informações confidenciais da Instituição. Lembre-se, segurança é
responsabilidade de todos nós.
--------------------------------------------------------------------------------------------------------------------------------

I need to know your lightning talk winners. Do you who they are? they too, need to upload
their slide decks by 9/28, and need to receive the logistics email asap.

https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spread…

[docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__do…

https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spread…

[docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__do…

On Tue, Sep 20, 2022 at 10:28 AM Kristine Schwenck
<schwenck@broadinstitute.org<mailto:schwenck@broadinstitute.org>> wrote:
Hi Everyone,

I am concerned that the speaker logistics email has not yet been sent out. Because this is
time sensitive, I am going to go ahead and send it myself.

Very best,
Kristine

On Tue, Sep 13, 2022 at 3:53 PM Kristine Schwenck
<schwenck@broadinstitute.org<mailto:schwenck@broadinstitute.org>> wrote:
Hi Patricia et al.,

It was nice speaking with you today.

Please see the updates/notes below.

  *   website<https://events.humancellatlas.org/hca-la2022/home> has been updated
with the abstract due date
  *   registration form is now fixed, and shows talk abstract submission question and
instructions
  *   please see the draft speaker logistics email here 
[docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__do…
     *   when are you planning to notify lightning talk winners? they need to get notified
of these logistics, particularly turning over slides info ASAP.
     *   Tracey, can you follow up with the tech team to get the speaker Zoom link on
Monday, should they not turn it over before then?
  *   please review the meeting survey
here<https://events.humancellatlas.org/hca-la2022/polls/044584>84>. if you have
additional questions, you'd like to add, please let me know.
  *   Patricia, please confirm that Laura and Helena are the two folks that should be
supporting the team in the speaker zoom room the day of the meeting.
  *   Tracey and I will work to set up (2) breakout session rooms next week.

Many thanks,
Kristine

--

Kristine Schwenck, PMP, CMP

Events and Special Projects Manager | Executive Offices | Human Cell Atlas

schwenck@broadinstitute.org<mailto:schwenck@broadinstitute.org>

P: 617-714-7241

C: 719-648-7611

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